Current Openings
Business Operations Manager
Our expanding nonprofit seeks to hire a full-time Business Operations Manager (BOM) to manage the organization’s operations. Commitment to FIRE’s mission and vision is critical. The BOM will develop and implement tools, processes and policies that streamline operations and improve performance. Focus will be placed on enhancing efficiency and productivity. The ideal candidate will possess experience with budget management, human resources, payroll, accounts payable/receivable, financial reporting and analysis, and vendor management. The BOM will assist the Executive Director (ED) in monitoring progress toward goals outlined in FIRE’s strategic plan. Teamwork is an integral element of the organization’s culture and success; the BOM will be willing to assist colleagues with priority projects as needed. This position reports to the ED.The FIRE Foundation is a dynamic and growing non-profit organization that partners with Catholic schools located in the Diocese of Kansas City-St. Joseph (MO) to support inclusive Catholic education initiatives. FIRE is a leading advocate for inclusive education – locally, regionally and nationally. The Foundation’s mission is to provide children with special needs the opportunity for an inclusive education in the Catholic schools they attend.
- Serve as lead contact with Support KC (SKC) (FIRE’s accounting, tax prep and payroll provider).
- Manage all payroll functions (W-4s, deductions, pay increases, etc.)
- Coordinate with Office Administrator, Treasurer and SKC to produce financial reports.
- Respond to accountant inquiries regarding revenue & expenses.
- Coordinate with SKC to complete tasks related to annual filing of 990 tax return.
- Monitor/manage internal accounting functions.
- Coordinate with Office Administrator to complete the following tasks:
- Manage accounts payable & receivable.
- Track payments and receipts; oversee timely payment of invoices.
- Track credit card receipts and reconcile statement.
- Review/monitor monthly bank statements.
- Prepare and make bank deposits.
- Coordinate with Office Administrator to complete the following tasks:
- Provide financial information as requested to Treasurer and Finance Committee.
- Prepare reports related to bank balances, financial projections, budget tracking/comparisons.
- Review QuickBooks reports, chart of accounts, and program expense reporting.
- Compile necessary quantitative data for the organization’s annual report.
- Manage annual filings with state and/or federal governmental agencies.
- Serve as primary point of contact and coordinator of the audit process.
- Assist ED with measurement and monitoring related to Strategic Plan implementation.
- Assist ED with monitoring project timelines to ensure deadlines are met.
- Assist staff with vendor selection ensuring accurate cost/service comparisons.
- Assist Executive Director with development/management of Human Resource functions.
- Develop/refine annual performance review process.
- Assist with tasks related to hiring.
- Collaborate with Executive Director to develop employee policies/manual.
- Manage benefits review & open enrollment.
- Provide occasional operations guidance for FIRE affiliates.
- Provide hands-on assistance at all events and/or meetings as needed.
- Must be available for occasional evening/weekend events.
- May be asked to lift/carry items and assist with set up.
Qualification, Skills and Experience:
Bachelor’s degree in business, business management, or related field is required.
- Experience working in a non-profit environment preferred.
- Broad understanding of HR practices, payroll processes, general accounting, financial reporting and governmental compliance required.
- At least three years of experience in business and/or nonprofit operations.
- Must possess business insight and knowledge of current best practices in nonprofit operations.
- Experience using Bloomerang or similar donor management/fundraising platforms preferred.
- Proficiency with Microsoft Office and QuickBooks required.
- Management experience preferred, but not required.
- Ability to analyze organization’s procedures to make improvements.
- Critical thinking and problem-solving skills.
- Clear written and verbal communication skills.
- Excellent people management, motivation, and delegation skills.
Helpful Attributes:
- Interest in advocacy for children with intellectual and developmental disabilities as well as understanding of inclusive Catholic education and its impact.
- Team player who brings positive energy, fun and enthusiasm to the workplace.
- Friendly disposition, professional attitude toward work responsibilities.
- Ability to multi-task and respond to situations appropriately.
- Ability to work under pressure and manage conflict.
- Demonstrates sound judgment and takes initiative to solve problems.
- Ability to organize and prioritize multiple tasks/projects.
- Attentive to details and focused on accuracy.
- Team player who brings positive energy, fun and enthusiasm to the workplace.
Full-time (approximately 40 hours). Must be able/willing to work evenings and/or weekends occasionally. Hybrid work environment (downtown KCMO office / remote)
Competitive salary, flexible schedule, generous PTO and health benefits are offered.
If this position sounds interesting, we’d love to hear from you.
Please send your resume, cover letter and references to Executive Director, FIRE Foundation, at info@firefoundation.org
